Peppol in Belgium: from January 1, 2026, B2B invoicing becomes 100% electronic

Belgium is gearing up for a revolution in invoicing management: from January 1, 2026, all companies will have to send and receive their B2B invoices via the Peppol network. This reform is part of a European drive to standardize and secure commercial exchanges.

Far from being a constraint, this evolution represents an opportunity to digitize and automate your financial processes. And the good news is that Yuman is already here to support you and make the task easier.

Understanding Peppol: a European invoicing standard

Peppol (Pan-European Public Procurement Online) is not just a platform: it's a secure network and a set of technical standards enabling any company to exchange electronic documents reliably, whatever its invoicing software or size.

The system is based on:

• A unique Peppol identifier for each participant, ensuring that your invoices reach the right recipient
• A four-corner model: you choose an access point that transmits your documents to the recipient's access point
• A structured, standardized format (UBL 2.1), avoiding any interpretation and eliminating unusable PDFs
• Secure, traceable transmissions, enabling the integrity and date of dispatch/receipt of each document to be verified

Result: companies reduce processing times, minimize human error and gain in efficiency.

What's changing from January 1, 2026

From that date, all B2B invoices exchanged in Belgium will have to be electronic and go through Peppol.

This obligation covers both:

• Sales invoices: you will have to issue your invoices in UBL 2.1 format and send them via your Peppol access point.
• Purchase invoices: you'll receive your suppliers' invoices directly in this format, ready to be automatically integrated into your accounting system.

This reform puts an end to:

• PDFs sent by email
• Time-consuming manual data entry
• Transcription errors that lead to payment delays and disputes

Benefits for your business

Beyond compliance, adopting Peppol offers concrete benefits:

• Time savings: no need to enter invoices by hand, everything is automatically integrated
• Error reduction: data is structured and validated, limiting inconsistencies
• Improved cash flow: faster processes mean more controlled payment times
• Better traceability : every exchange is time-stamped and tracked, simplifying audits
• Interoperability: you can exchange with any other Peppol-compatible company or software

A simple plan of action with Yuman

The transition to Peppol may seem complex, but with Yuman it becomes quick and easy.

Here's how we support you:

• Immediate activation of your Peppol account: we help you set up your unique identifier and access point effortlessly
• Automatic compliance: your sales invoices are generated directly in UBL 2.1 format and ready to be sent via Peppol
• Integration of purchase invoices: invoices received are automatically classified and integrated into Yuman, ready for validation and payment
• Real-time tracking and tracing: you can view the status of each invoice (issued, received, etc.) from your Yuman dashboard.) from your Yuman dashboard
• Personalized support: our team guides you step by step for a smooth adoption

In just a few days, you're ready for 2026 and your invoicing processes gain in reliability and productivity.

Get your Peppol ID via Yuman

A Peppol ID is a unique number that enables your company to send and receive electronic invoices via the Peppol network. It can be compared to a telephone number, but for invoices: it ensures that your documents reach the right recipient. It is not obtained automatically, and registration is required.

Yuman will take care of registration

In Belgium, your company number (KBO/BCE) is used as the Peppol ID. It's made up of two parts:

• Scheme ID: indicates the type of number used (in this case, a Belgian company number)
• Participant ID: this is your company number

Yuman takes care of this and will simplify things for you :

• Register your company on the Peppol network
Create and activate your Peppol ID
• No technical steps on your part

Yuman uses a tool connected to a reliable Peppol directory. This automatically retrieves your customers' Peppol IDs. You don't have to search for them yourself. Your invoices arrive at the right place, hassle-free!

Conclusion

The widespread use of Peppol marks a major step towards 100% electronic invoicing in Belgium. Rather than endure it, transform this evolution into a modernization opportunity.

With Yuman, you're ready for January 1, 2026: your company remains compliant, gains in productivity and improves the quality of its financial management.

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