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What is a Cloud CMMS?

What is a Cloud CMMS?

Monday 20 april 2020

How do you explain the success of the Cloud? First of all, it is an extremely flexible storage tool: access to the Internet, from any computer, makes it possible to access and download all stored data very easily. No more loss of information is possible. When using a Cloud CMMS, this means being sure to keep a history of all the interventions carried out, work orders, including photos and comments recorded.

> What are the different types of CMMS?

CMMS Cloud: faster, more economical

The Cloud does not require any specific computer knowledge: there is no configuration required, just login with a login and password. Fast and accessible to all! Data security is guaranteed by the provider who relies on server redundancy: so if one server goes down, the second one takes over and so on, offering a service availability rate of 99.99%.

The strength of the Cloud also lies in its very low cost: since the same service is offered to a large number of users, the operating costs of the servers are spread out and the total to be paid for the user remains very low.

CMMS cloud: safer

Data backup and encryption

It is not having your data stored within your company, physically close to you, that makes it safer: it is even what we can call a psychological bias. If you choose an on-premise solution, make sure you have the necessary IT team to ensure the server is up and running, maintenance and data security. Cloud CMMS hosters use highly sophisticated security and encryption protocols and conduct regular infrastructure vulnerability tests to ensure that no data is compromised. If you opt for in-house storage, it is absolutely necessary to implement a similar security policy. This will require significant human and financial resources.

Access only to identified users

An additional level of security is that your data can only be accessed by people with an encrypted login and password. You can then define various roles for each user of your CMMS Cloud, from simple consultation to advanced modification, and you can access the logs of the modifications made by each user, guaranteeing maximum traceability.

Your CMMS in compliance with the RGPD

Having a CMMS Cloud also makes it easier for you to comply with the RGPD [Règlement Général sur la Protection des Données]. The vast majority of hosting providers have achieved perfect compliance in terms of both security and access to information, and the publisher of your chosen cloud CMMS solution is always able to keep you informed of the measures taken to keep you up to date on the evolution of the standards and regulations in force.

Cloud CMMS vs. on-premise CMMS

Cloud CMMS refers to SaaS (Software as a Service) systems, which means that the publisher is responsible for hosting the data in the Cloud. So you can use your CMMS from anywhere, at any time, with an Internet connection ... Or not ! For example, some CMMS offer a disconnected mode, which allows you to continue working when you have no connection.

A Cloud CMMS will also integrate other mobile functionalities: taking photos, scanning QR codes, etc. On the road to mobility!

With onsite software, you have to back up your database on another server at regular intervals, otherwise you risk losing all your data: equipment history, work orders, customer contact information, etc. In cloud mode, backups are automatic and included in the subscription price.

Nor should you imagine that an on-site CMMS will allow for more customization. This is rarely the case. It requires dedicating a team to it, anticipating the deployment of updates, managing version upgrades, carrying out advanced tests, carrying out the acceptance, checking that there is no security breach, etc. In reality, companies that have chosen a server-based CMMS rarely see their project through to completion, due to a lack of time and money.

While the best Cloud CMMS offer you a large number of customization options, on a fixed or mobile workstation, depending on your needs, and personalized support allows you to call on the development team for advanced customizations.

CMMS Cloud: easier

Facilitate the reception and training of your technicians with a user-friendly CMMS Cloud. Mobile technicians have access to the history of interventions performed on a site or equipment, regardless of the date or the technician responsible. This way, they quickly become familiar with the information and are efficient and operational from the very first hours of use.

CMMS accompanies technicians in the field, without any administrative overload or unnecessary retyping. To focus on the essentials: problem resolution and customer satisfaction.

Finally, when a technician leaves your company, you ensure that the knowledge, experience and information gathered over the months and years remains fully available. Since everything is backed up in your CMMS Cloud, there is no risk that crucial information that makes a difference to your customers will evaporate into thin air. Enterprise data is centralized, not distributed.

The CMMS Cloud: a must-have

Finally, certain events in life eventually convince you. Faced with water damage, a fire on your premises, a theft or any other event, having your CMMS data stored in the Cloud, accessible at any time, from any mobile or fixed station, brings peace of mind and a capacity to bounce back that makes all the difference.

If the Cloud has become an essential part of our private life, it is also becoming one in our professional life, especially for CMMSs. Backup and data security are assured, at a cost that is now very accessible. The start-up is very quick. 

By the way, at Yuman our ambition is to offer an unparalleled user experience. Check it out right away: try the CMMS for free. Within 2 minutes, the time it takes to create your account, you'll discover what's newest in this category of software.

You can also benefit from a demonstration led by one of our consultants: book a videoconference

Good discovery and see you soon on Yuman.

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