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Maintenance management in companies: everything you need to know about CMMS software before you startWhat are the advantages of a SaaS CMMS? Expert answers

Maintenance management in companies: everything you need to know about CMMS software before you startWhat are the advantages of a SaaS CMMS? Expert answers

Friday 18 march 2022

CMMS is a solution for managing the maintenance of a company's assets. Do you have a project to install CMMS software to improve the productivity of your business? This innovative tool has many features that contribute to a better organization of work for all company departments. Discover all the advantages of a CMMS for managing the maintenance of your equipment... 

What is a CMMS software? What are the advantages of a CMMS for your company's production chain? You will find the answers in this article.

Advantages of a CMMS: what is a CMMS software?

A CMMS software is a computer tool. It is designed to manage a database of information related to the technical maintenance operations of the company's production equipment. Ultimately, the CMMS improves the productivity of the activity thanks to a rigorous planning of the tasks.

Advantages of a CMMS in a company: what is its usefulness?

What is the benefit of CMMS? Who benefits from CMMS software? This computerized management tool benefits all of your company's employees.

  • Technicians: they alert you to equipment breakdowns or malfunctions
  • Technical services: they have an overview of the state of the machines
  • The purchasing department: they manage the stock of parts and the purchase of new equipment
  • Logistics department: participates in the reception and storage of goods
  • Human resources: management of schedules

Advantages of a CMMS: better visibility of production equipment

CMMS provides knowledge of the real-time status and efficiency of equipment. The software defines a maintenance schedule for each machine. Automatic reports are generated to improve productivity performance.

Advantages of a CMMS: lower technical maintenance costs

By setting up a rigorous calendar, you obtain planning and traceability of all maintenance interventions carried out. The CMMS also offers tools to help diagnose machine breakdowns. This results in lower maintenance costs.

Advantages of a CMMS and regulatory controls of equipment in companies

Why set up a CMMS? One of the advantages of a CMMS in a company lies in the monitoring of mandatory regulatory controls relating to the equipment of a production line. These controls are linked to the protection and safety of equipment users at work. They guarantee the conformity and the good working order of the installations.

Advantages of a CMMS: better communication within the company

The maintenance management tool allows a regular exchange of automatic emails between the different departments of the company. Each user remains informed of the organization of the maintenance interventions. On-call teams can be planned for potential emergency interruptions.

The CMMS provides an overview of all tasks assigned to all employees. If an intervention is needed on an equipment, the technicians receive an alert immediately.

Advantages of a CMMS: parts inventory management

Why integrate a CMMS software? The CMMS software will also allow you to simplify the management of your parts inventory. In order to avoid a production line stoppage due to a defective machine, your spare parts stock must be constantly updated. A shortage of spare parts for maintenance generates a significant cost.

The CMMS in terms of inventory management allows :

  • a very precise management of the quantity of parts available in reserve
  • an automatically updated parts inventory
  • an enhancement of the stock of parts
  • the triggering of a parts order if necessary
  • an alert when the minimum stock level of parts is reached
  • a history of the frequency of use of parts

Advantages of a CMMS: an increase in the life span of equipment

Thanks to an ideal follow-up of maintenance interventions, equipment maintenance is optimal. Computer-assisted maintenance management leads to savings on the company's budget. A correct and regular maintenance of the installations allows to avoid the purchase of new machines.

Advantages of a CMMS: improving the well-being of employees at work

The CMMS associated with a cloud offers a certain responsibility and autonomy to the teams in the field. These two aspects generate the necessary motivation for technicians. The latter have access to the traceability of data on all maintenance interventions.

The organization of the work and tasks of the technicians is facilitated thanks to the CMMS. Each employee is kept informed of his movements during missions. This results in a reduction in time loss and a gain in productivity. The CMMS also allows the reinforcement of the links between the personnel present in the field and the managers.

Advantages of a CMMS in a company: the mobile application

Having a mobile CMMS offers many advantages. Thanks to a mobile CMMS application, each user has access to his work interface 7 days a week and 24 hours a day. The data is updated automatically. Technicians can access the schedule of interventions, intervention orders, inventory management and installations. They are able to invoice from the site, send a quote to their supervisor and receive a customer's electronic signature.

Advantages of a CMMS in a company: better monitoring of production activity performance

A CMMS makes it possible to monitor various performance indicators:

  • Key performance indicators called maintenance KPIs (availability rate of key equipment)
  • PI performance indicators (team performance)
  • KRI key result indicators (overall company performance)
  • RI result indicators (performance objectives)

Advantages of a CMMS in a company: conclusion

The implementation of a computer-aided maintenance management software is an important element in the management of a company. Would you like to know more about the characteristics of a CMMS? Consult our following pages:


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